Privacy Policy

This privacy policy gives you information about how Cardiff and SE Wales JLD collects and uses your personal data through your use of this website, including any data you may provide when you sign up to our marketing communications or register for one of our events.

If you have any questions about this Privacy Policy, please contact us on CardiffandSEWalesJLD@gmail.com.

Controller

Cardiff and SE Wales JLD is the controller and responsible for your personal data (collectively referred to as “CSEW JLD“, “we“, “us” or “our” in this privacy policy).

We are a not for profit organisation aimed at promoting and supporting junior lawyers in Cardiff and south east Wales.

The types of personal data we collect about you

Personal data means any information about an individual from which that person can be identified.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

Identity Data includes first name, last name, any previous names, username or similar identifier, marital status, title, date of birth, gender and photographs.
Contact Data includes billing address, delivery address, email address and telephone numbers.
Financial Data includes bank account and payment card details.
Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website.
Profile Data includes registrations or orders made by you, your interests, preferences, feedback and survey responses.
Usage Data includes information about how you interact with and use our website and services.
Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.

How is your personal data collected?

We use different methods to collect data from and about you including through:

Your interactions with us. You may give us your personal data by filling in online forms or by corresponding with us by email or otherwise. This includes personal data you provide when you
- subscribe to our newsletter or publications;
- request marketing to be sent to you;
- enter a competition, promotion or survey;
- register for an event; or
- give us feedback or contact us.

How we use your personal data

Legal basis

The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:

Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you.
Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure customer experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.
Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.

Purposes for which we will use your personal data

We have set out at Schedule 1 at the bottom of this page a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Direct marketing

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and you have not opted out of receiving the marketing.

Third-party marketing

We will get your express consent before we share your personal data with any third party for their own direct marketing purposes.

Opting out of marketing

You can ask to stop sending you marketing communications at any time by contacting us on CardiffandSEWalesJLD@gmail.com.

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly.

Disclosures of your personal data

We may share your personal data where necessary with the parties set out below for the purposes set out in the table at Schedule 1.

External Third Parties.
- Service providers acting as processors who provide marketing services.
- Sponsors of CSEW JLD who provide donations to CSEW JLD and co-host events.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

International transfers

We do not transfer your personal data outside the UK.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

Your legal rights

You have a number of rights under data protection laws in relation to your personal data.

You have the right to:

Request access to your personal data (commonly known as a “subject access request”).
Request correction of the personal data that we hold about you.
Request erasure of your personal data in certain circumstances.
Object to processing of your personal data.
Request restriction of processing your personal data.
Request the transfer of your personal data to you or to a third party.
Withdraw consent.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints

You have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). However, before doing so please make sure you have first made your complaint to us or asked us for clarification if there is something you do not understand. The ICO will expect you to have done this before reviewing your complaint.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

SCHEDULE 1

Purpose/Activity

Communicating with you for example when responding to enquiries made via online forms or asking you to provide feedback or take a survey.

Type of data

Identity.

Contact.

Legal Basis

Necessary for legitimate interests (to manage relationship with those benefiting from the CSEW JLD, to keep our records up-to-date and to receive feedback).

Purpose/Activity

Providing you with direct marketing emails about our upcoming events and our newsletter.

Type of data

Identity.

Contact.

Legal Basis

Consent.

Third party processing

We may use third party email marketing services including Wix.

Purpose/Activity

Sharing your data with our sponsors when you sign up to an event.

Type of data

Identity.

Contact.

Legal Basis

Consent.

Third party processing

Any third party sponsoring our events, such as a recruitment provider.

Purpose/Activity

Enabling you to take part in a competition or complete a survey.

Type of data

Identity.

Contact.

Legal Basis

Necessary for legitimate purposes (to understand how junior lawyers engage with our events and to develop the CSEW JLD).

Purpose/Activity

Administering and protecting the CSEW JLD and this website, including troubleshooting, data analysis, testing, maintenance, support, hosting of data.

Type of data

Identity.

Contact.

Technical.

Legal Basis

Necessary for legitimate purposes (running CSEW JLD and security).

Purpose/Activity

Delivering relevant website content and advertisements.

Type of data

Identity.

Contact.

Legal Basis

Necessary for legitimate purposes (understand how our services are used and to develop CSEW JLD and inform our marketing strategy).

Purpose/Activity

Using data analytics to improve our website, events, marketing and experiences

Type of data

Technical.

Usage.

Legal Basis

Necessary for legitimate purposes (to keep website update, develop CSEW JLD and inform marketing).

SUPPORTING AND BRINGING TOGETHER JUNIOR LAWYERS IN SOUTH EAST WALES